POLICY ON THE PROTECTION OF PERSONAL INFORMATION
EFFECTIVE DATE: September 22, 2023
1. Definition of “Personal Information”
The Personal Information Protection and Electronic Documents Act (the Act) sets out the manner in which private sector organizations in Canada will store, use and disclose personal information. As such, the Quebec Major Junior Hockey League, hereinafter the QMJHL, is committed to complying with the Act and protecting any personal information you may share with us. Personal information may also include other more technical types of information, such as IP addresses. This includes anyone who visits the QMJHL website, but only if that information can identify you. Personal information that is aggregated and/or de-identified and cannot be associated with an identifiable individual is not considered personal information.
2. Personal Information Collected and Use
We limit our collection of personal information to the information reasonably required to fulfill the purposes for which it was collected. Accordingly, the information we may collect depending on the nature of our relationship with you is:
- First and last name.
- Date of birth.
- Address.
- Telephone number.
- Email address.
- Bank details.
3. Data Collected Non-Automatically
When you visit our website, we may collect some of your personal information. For example, information may be collected via online forms, a survey, a questionnaire or via email. Please note that we only collect data that helps us achieve the purposes set out in this privacy policy. We do not collect additional data without informing you first. As such, personal data collected on our site will only be used for the purposes specified in this policy or indicated on the relevant pages of our site. We will not use your data beyond what we disclose. As a result, it may be used in the following ways: Communication, surveys, and accreditation applications.
4. Other Authorized Reasons
Exceptionally, the QMJHL may be required to disclose personal information in order to comply with a law, regulation, court order, subpoena, valid demand or search warrant, government investigation or other legally valid request for information.
5. How May we Use your Personal Data?
a) With your consent
In addition to the above purposes, we may, with your implied or express consent and in compliance with applicable law, communicate or disclose your personal information with people or entities outside our group of companies.
b) How do we manage consent?
By visiting the QMJHL website, you consent to the collection, use and disclosure of your personal information as described in this Policy. As such, it is important to understand that consent may be “implied,” meaning that your permission is deemed given based on your action or inaction at the time of collection, use or disclosure of your personal information. Accordingly, we will seek your consent when we wish to use your personal information for a new purpose or for a purpose other than the purposes identified at the time of collection in this Policy.
c) Access to and collection of personal information
Subject to any restrictions provided by law, you have a right of access to the personal information we hold about you. At your request, we will provide you with access to and will share with you your personal information within a reasonable time, in accordance with applicable law. As part of your relationship with the QMJHL, if it is necessary for you to communicate personal information, it is your responsibility to provide accurate, truthful, and complete information.
6. Changes to the Policy
We may make changes to this Policy from time to time. However, any changes we make will come into effect when we post the amended version on the QMJHL website. In the event of significant changes to our Policy, we will post a notice on our site. The “Effective Date” indicated at the top of this Policy is the date of its last update.
7. Cookies
Cookies are small text files placed on your computer or smartphone by a website you visit, which make it possible to save data about your Internet habits. They may contain a unique number assigned to you, enabling your browser to be recognized, without, however, being able to establish your identity.
Therefore, they help sites remember certain data about your visit, to make subsequent visits easier, more pleasant, and more user-friendly.
8. Storage of Confidential Data
Stored data is encrypted using the latest encryption standards. That said, we can only access this data when QMJHL employees identify themselves using a username and password, reinforced by double authentication (2FA) to ensure that the user is indeed who they claim to be. However, even if we take every reasonable precaution to ensure that user data is secure and that users are protected, there is always a risk of damage. The Internet as a whole can be, at times, unsafe and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.
The QMJHL undertakes to destroy personal information once the purpose for which it was collected has been fulfilled, or to make it anonymous in order to use it for serious and legitimate purposes, subject to the conditions and retention period provided for by law.
9. Hyperlinks and Third Parties
Our website may contain options for sharing, publishing or linking to third-party websites or platforms. By using or activating them, you leave our website and your browsing becomes subject to their terms of use and privacy policy. We have no control over these third-party websites and platforms, and the fact that they are listed on our website does not engage our responsibility in any way.
10. Policy Changes
The QMJHL reserves the right to modify the Terms of Use and Privacy Policy at any time to comply with the law and to reflect any changes to our data collection process. Unless otherwise specified, our current privacy policy applies to all the information we have about you. Also, we will never significantly change our policies and practices to make them less protective of information collected in the past. Lastly, we recommend that our users check our policy from time to time to ensure that they are aware of any updates.
11. Your Rights
In accordance with current legislation, you have the right to inspect, access, rectify and request the deletion of your personal data. You also have the right to object to the processing of your personal data and to restrict its use where applicable. However, the QMJHL reserves the right to use data for legitimate and justifiable reasons.
12. How to Contact us
If you have any questions about our data protection and privacy practices, or if you wish to obtain, modify, or delete information or file a complaint in connection with this Policy, you may contact the person in charge of data protection as follows: Martin Lavallée 1205 rue Ampère, suite 101 Boucherville, Quebec J4B 7M6 Phone: 438-398-0827 mlavallee@lhjmq.qc.ca